GDPR Privacy Notice

GDPR Policy  |  GDPR Privacy Notice

Awardco collects data to operate effectively and provide better quality experiences. Below, you will find a list of our products, services, and processes that gather personal data, our purpose and legal basis for processing that information, who we share that information with, and how long we hold that information.

How Awardco uses Personal Data:

Product, Service, or Process

Description of Product, Service, or Process

The product is an online platform that an employer uses to recognize and reward its employees.

Categories of Personal Data
  • Social and Contact Information
  • Identifying Information
  • Physical Characteristics
  • Tracking Data
  • Personal History Data
Category of Data Subjects

The organization’s online recognition platform handles information provided by an employer regarding their employees. The organization also handles additional information uploaded by the individual employee.

Purpose of Processing

The information collected is used to allow the employee to redeem points that was awarded to them as an award or recognition.

Legal Basis for Processing
  • The organization is under contract to handle the personal information.
  • The organization has a legitimate business interest in handling the information.
Automated Processing or Profiling

Automated processing occurs.

If Automated Processing is Used, Methods and Logic

The automated system pulls the employee data from an API or an SFTP location into the Awardco database. Once housed within the database the employee can use the Awardco Platform and redeem the points given to them by their employer.

Decisions with a Legal Effect that Use Automated Processing

No decisions are made from the automated processing as it is for the importation of employee data only.

Categories of Recipients who Receive this Personal Data

Cloud service providers: The organization uses a third party to provide an sftp location for employers to upload employee data. The organization uses third party cloud storage. Vendors: The organization shares data with select vendors for the purpose of delivering anniversary and commemoration memorabilia.

Whether the Personal Data is Transferred Outside of the European Economic Area

USA

Retention Period

The organization keeps the data as long as necessary to perform the business function.

Your rights with regard to the data we collect:

As a Data Subject in the European Economic Area, you have the right to request, access, rectify, erase, and restrict how we process your Personal Data. These rights include the ability to review the Personal Data we have in our Information and Communications systems concerning you, the ability to make any corrections to that Personal Data, the ability to be informed of who that data may have been shared with, the ability to request that we erase all of our Personal Data, and the ability to restrict how we Process your Personal Data.

We are required to respond to any of your requests to exercise these above Data Subject rights within 30 days. Should we be unable to comply within 30 days, we will contact you anyway and let you know of any delay.

Exercising Your Rights:

If you want to exercise your rights, you may contact us or our privacy point of contact at:

Organization

Awardco
Address: 727 1550 E Suite 125, Orem, UT 84097
Phone: 1-800-320-0893
Email: support@awardco.com

Privacy Point of Contact

Director of Information Security
Address: 727 1550 E Suite 125, Orem, UT 84097
Phone: 1-800-320-0893
Email: privacy@awardco.com

Withdraw Consent:

If our legal basis for processing information your information is based on your consent, you may withdraw your consent at any time by contacting Director of Information Security at the contact information above and informing him/her that you withdraw your consent.

Contacting Supervisory Authorities:

If you would like to lodge a complaint against us, you may contact your local supervisory authority. If you have trouble locating a supervisory authority, please contact Director of Information Security above and they will help you contact a supervisory authority.

Changes to our privacy statement

We keep this privacy statement under regular review and will place any updates on our website. Paper copies of the privacy statement may also be obtained by contacting Director of Information Security at the information above and requesting a paper copy.

This privacy statement was last updated on 01/28/2020.