Privacy Policy

Last Updated: 1/20/2020

Introduction

Awardco, LLC (“Awardco”, “us”, “we”, or “our”) deals routinely with personal data when you visit and browse our websites, create a user account, or use our products and services (collectively the “Service”).  Awardco is committed to respecting your online privacy and has created this Privacy Policy to demonstrate our commitment to the protection of your personal data. This Privacy Policy applies to any personal data you or the entity that has contracted (or is in the process of contracting) with Awardco to provide the Service to you (a “client”) provides to us, or that we collect through our websites, or other electronic forms of communication.

Types of Personal Data Collected

We collect a variety of personal data through the use of our Service.  Such data may be collected from our clients   or directly from users of our Service.  Personal data provided by the client may include but is not limited to the following information:

  • User’s First and Last Name
  • User’s Employee Id
  • User’s Email
  • User’s Birthdate
  • User’s Date of Hire
  • User’s Work or Home Country
  • User’s Language

In addition, while using the Service, we may ask the user to provide certain personally identifiable information including but not limited to:

  • First name and last name
  • Email address
  • Phone number
  • Full Address
  • Pictures

We may also collect information on how the Service is accessed and used, which may include information such as IP address, browser information, date and time of use, and certain other tracking information.

Use of Personal Data

Awardco uses the collected data for various purposes, including but not limited to the following:

  • To provide user access to the Service;
  • To allow the user to participate in specific programs;
  • To provide the client reporting information;
  • To enhance the experience of all users;
  • To allow the user access to redemption networks;
  • To allow orders to be fulfilled on their behalf;
  • To provide (in many cases) all users using the Service provided by the client the ability to recognize any user;
  • To assign approvals, permissions, and access to specific areas of the Service;
  • To provide and maintain the Service;
  • To notify you about changes to the Service;
  • To provide customer support;
  • To gather analysis or valuable information so that we can improve the Service;
  • To monitor the usage of the Service; and/or
  • To detect, prevent and address technical issues.

Marketing Activities

We may use your personal data to contact you regarding our products, services, promotions, newsletters, and other marketing activities in accordance with applicable law. You may opt out of receiving these promotional emails at any time by clicking the unsubscribe button located at the bottom of our marketing communications or emailing privacy@awardco.com.  If you opt out, we may still send you non-promotional emails relating to your use of the Service or our ongoing business relationship with you.

Legal Basis for Processing Personal Data

Some jurisdictions require us to disclose the legal basis on which we rely to process personal data. To the extent those laws apply, our legal basis may include one or all of the following:

  • Consent: We may handle personal data based on consent provided by the user, or by the client, on the user’s behalf.
  • Contractual Obligations: We may handle personal data to meet our contractual obligations with our clients, or to take steps at the clients’ request in anticipation of entering into such a contract.
  • Legitimate Business Interest: We may handle personal data in order to provide you and the client with the Service and accomplish our legitimate business purposes.

Retention of Personal Data

Awardco will retain personal data for as long as necessary to fulfil the purposes described in this Privacy Policy, unless otherwise required by contract or law. Anonymous and aggregated information may be stored indefinitely.

International Transfer of Personal Data

Awardco stores your personal data on servers located in the United States of America, but may transfer your personal data to other countries outside of the United States for the purposes describe in this Privacy Policy.  We will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of personal data will take place to an organization or a country unless there are adequate controls in place including the security of data and other personal data.

Disclosure of Personal Data

We may share your information with third parties when necessary to comply with laws and regulations; respond to subpoenas and court orders; exercise our legal rights or defend against legal claims; investigate, prevent, or take action regarding illegal activities, suspected fraud, potential threats to our property or the physical safety of any person, or violations of our usage instructions and applicable terms and conditions; facilitate the financing or insuring of our business or a disposition of all or part of our business or assets, or as otherwise permitted or required by law.

Security of Personal Data

We maintain physical, electronic, and procedural safeguards reasonably necessary to ensure the protection of your personal data against loss or unauthorized access, use, modification, or deletion.  Although we do our best to protect your personal data, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal data, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) the security, integrity and privacy of any and all information and data exchanged between you and us through our websites and applications cannot be guaranteed. Please do your part in protecting your personal data against unauthorized use. Keep your user account password safe and confidential, and be sure to sign off when finished using a shared computer or device.

By using our Service or providing personal data to us, you agree that we may communicate with you electronically regarding security, privacy, and administrative issues relating to your use of our websites, products, and services. If we learn of a security breach involving your personal data, we may attempt to notify you electronically by sending an email to you.  To withdraw your consent to receive electronic notice of a data breach, please email us at privacy@awardco.com.

Service Providers

Awardco does not sell your personal information to third parties. However, Awardco may employ third parties to facilitate the Service (“Service Providers”), provide the Service on our behalf, perform Service-related services, or assist us in analyzing how our Service is used.  By submitting an order on the Service, the user provides consent to Awardco to release specific information (pertinent to the fulfillment of the order) to the fulfillment vendor (i.e., Amazon, Priceline, etc.). This information includes personal data.  Information submitted to the vendor becomes property of that entity.

Cookies and Similar Technologies

Cookies are small files stored on your devices that tell websites who you are.  If you prefer not to use cookies, you may shut them off by changing the appropriate setting in your browser.  Without cookies, however, we cannot accomplish many of the basic functions needed to provide you with the Service. We recommend you keep cookies activated.  We have broken up our cookies into categories to help you understand what they do.

  • Essential: These cookies are required to use our services. For example, they are necessary to access and download catalogs and order forms.
  • Performance: These cookies track how you interact with our website. For example, these cookies let us know which pages on our websites load slowly or are not optimized for mobile use. We use this information to make improvements to our user experience.
  • Functionality: These cookies track information about you to make using our website easier. For example, we may retain information such as your browser and language preferences.
  • Marketing and Advertising: These cookies help us create targeted advertising experiences on our website.

Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We assume no responsibility for the content, privacy policies or practices of any third party sites or services and strongly advise you to review the privacy policy of every site you visit.

Do Not Track Policy

Some browsers have a “do not track” feature that lets you tell websites and applications that you do not want to have your online activities tracked. We currently do not respond to browser “do not track” signals.

Your Data Protection Rights

If you are a resident of certain states or countries, you may have the right to:

  • Obtain information regarding the collection, processing, and sharing of your personal data;
  • Access the personal data we have obtained about you, if any;
  • Correct your personal data;
  • Delete your personal data;
  • Request an electronic copy of your personal data; and/or
  • Object to the use of your personal data for certain purposes.

To submit a data subject request, please complete contact us at privacy@awardco.com.  For more information about your state or country specific privacy notice and rights please click here. We will not discriminate against individuals who exercise these rights.

Children’s Privacy

We do not knowingly collect or process personally identifiable information from anyone under the age of 16. If you are a parent or guardian and you believe that your child has provided us with personal data, please contact us at privacy@awardco.com. If we become aware that we have collected personal data from children without verification of parental consent, we take steps to remove the information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. If we make any material changes to how we treat your personal data, we will notify our clients by email and our users through a notice on our website’s home page and the landing page of our Service. Your continued use of the Service after such modifications will constitute your acknowledgment of the modified Privacy Policy and your agreement to be bound by Its terms. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Awardco, LLC

727 North 1550 East, Suite 125
Orem, UT 84097
1-800-320-0893
privacy@awardco.com