Privacy Policy and Notice

Last Updated: May 2023

This policy describes how Awardco, Inc. (“Awardco”) collects, uses, and shares your information.  When you use our sites, products, or services or otherwise form a relationship with us, we may obtain data from you and the devices you use to interact with us.

This policy is designed to provide transparency into our privacy practices and principles in a format you can navigate, read, and understand.  

We commit to treat your personal information with care and respect and give you methods to contact us should you have any questions or concerns about the use of your information.

Finally, you may have received additional privacy documentation from us when you used a specific site, product, or service from us.  In that case, the documentation you received should be read in conjunction with this Notice.

This policy explains:

The Scope of this Policy

This Policy describes the processing of information provided or collected on our sites and applications where this privacy policy is posted. In some instances, we may provide additional data privacy notices specific to certain products, practices, or regions. Those terms should be read in conjunction with this policy.

If you provide information to us on a third-party site or platform, the information you provide may be separately collected by the third-party site or platform. That third-party site or platform’s privacy practices will govern the use of your information.Choices you make on that third-party platform will not apply to our use of the information we have collected through our sites, products, or services.

Your Privacy Rights

If you are a resident of certain states or countries, you may have the right to know, access, correct, transfer, restrict the processing of, opt-out  from certain types of processing (e.g., targeted advertising, the sale of personal data, limit the use and disclosure of sensitive information, and profiling, as defined by the applicable state law(s)), and delete your personal information.If you choose to exercise any of these options, we will not discriminate against you for making that decision.

You can exercise your privacy rights by clicking the “My PrivacyChoices” link at the bottom of our website and select the applicable request, or by contacting us at [email protected].When we receive a request to exercise a privacy right, we will review information we have collected about you (if any) with identifying information you may have provided us (such as a login, email address, mailing address, zip code, or transaction or order number) to authenticate your identity.  If you use an authorized agent to submit are quest, we may require the authorized agent to provide proof that you gave the agent signed permission to submit the request. We may also require you to directly confirm with us that you provided the authorized agent permission to submit the request.

There may be situations where we cannot grant your request. In such a situation, we will explain our reasoning to you and will honor your right to appeal when applicable.

Information Collected or Processed

In the preceding 12 months, Awardco may have collected or processed the categories of personal information that are identified below. We generally collect the information listed below to secure, improve, and provide our services to our customers.

Identifiers such as a real name, alias, postal address, unique personal identifier, online identifier, InternetProtocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers.

Customer records information such as a name, address, telephone number, credit card number, debit card number, or other payment information.

Commercial information, including records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

Internet or other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding a consumer’s interaction with an internet website application, or advertisement.

Inferences drawn from any of the information identified in this subdivision to create a profile about a consumer reflecting the consumer’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

Sources of Information

The sources from which personal information may have been collected or processed are the following: information that you provided to us, online tracking technologies, automatic data collection technologies, social media platforms and networks, business partners, etc. The purpose of such collection or processing include: providing our products and services, communicating with you, administering programs, marketing and promotional purposes (which may include targeted advertising), analytics and personalization, security and fraud prevention, legal obligations, core business functions, the job applicant process, etc.

How We Disclose Information

Awardco does not believe to have Sold (for monetary or other valuable consideration) or Shared (for cross-context behavioral advertising purposes) your personal information in the last 12 months, as defined by certain state laws. However, we may disclose your information to our subsidiaries and affiliates, along with our service providers and third-party processors to provide services to you. We may also disclose your information with service providers and third parties when necessary to comply with laws and regulations; respond to subpoenas and court orders; exercise our legal rights or defend against legal claims; investigate, prevent, or take action regarding illegal activities, suspected fraud, potential threats to our property or the physical safety of any person, or violations of our usage instructions and applicable terms and conditions; facilitate the financing or insuring of our business or a disposition of all or part of our business or assets, or as otherwise permitted or required by law. We may disclose anonymized or aggregated data at our discretion, in accordance with applicable laws.

If you post your information or content to our online forums or media sites, this information is public on the Internet. We are unable to prevent or control further use of this information and refer you to the third-party sites’ privacy policies and terms of use to learn more about their privacy practices.

Your Controls and Choices

You can control how and when you want to receive marketing emails from Awardco by clicking on the “unsubscribe” link located at the bottom of our email communications to you.  This will not affect your receipt of administrative emails (for example, emails about your account, transactions, or policy changes) for your registered account.

Our Commitment to Protecting Information Belonging to Children

Our services are not intended for children under the age of 16. We do not knowingly collect information via our sites, products, and services from users under the age of 16.If you use our Services, you represent that you are at least the age of majority under the laws of the jurisdiction of your place of residence. If you believe your child has provided us with personal information, please alert us at [email protected]. If we learn that we have collected personal information from a minor, we will promptly take steps to delete such information and terminate the minor’s account.

Cookies and Other Technologies

Cookies are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our services are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device’s acceptance of cookies, but this may prevent you from taking advantage of some of our features. We recommend you keep cookies activated. We have broken up our cookies into categories to help you understand what they do.

·      Essential: These cookies are required to use our services. For example, they are necessary to access our website and login to your account.

·      Performance: These cookies track how you interact with our website. For example, these cookies let us know which pages on our website load slowly or are not optimized for mobile use. We use this information to make improvements to our user experience.

·      Functionality:These cookies track information about you to make using our website easier. For example, we may retain information such as your login status and viewing preferences.

·      Marketing andAnalytics: These cookies help us create targeted advertising experiences on our websites.

You can manage your cookie preferences on our cookie banner that pops up when you first visit our website.

Global Privacy Control

If you would like to control the use of cookies and similar internet technologies on your computer, you can use web browsers listed with the Global Privacy Control tool built into them.  These browsers limit cookie technologies and how they work while you browse the internet. You can find a list of browsers with the Global Privacy Control tool built into it here: https://globalprivacycontrol.org/#download.

The use of the website and web browsers located at the site above is at your own risk, subject to the agreements from those web browsers’ developers, and subject to their privacy policies.  Awardco does not accept any liability associated with your use of the website above or the content you may download from that website.  

Our Global Data Transfer Practices

We store and process your personal information on our servers located within theUnited States but may transfer your personal information to other countries outside of the United States for the purposes describe in this Privacy Policy.By using our websites, products, or services, you agree to the global transfer, process, and storage of your personal information.

Contacting Supervisory Authorities

If you would like to lodge a complaint against us, you may contact your local privacy regulator. If you have trouble locating a privacy regulator, please contact our privacy office at [email protected] and they will help you contact the appropriate enforcement agency.

How to Contact Us

If you have any questions about how we process your information, you can contact us at:

2080 West 400 North Suite 200
Lindon, UT 84042
[email protected]

This policy was last updated on: May 23, 2023

Relationship-Specific Details

Web User
Description
Visitors  to our websites who browse, shop, or sign up for an account with Awardco.
Categories of Information
Awardco has gathered the following categories of information from its websites for its business purposes:

Personal Identifiers.
Internet Data.  
Geolocation Data.
Category of Data Subjects
Awardco  collects this information from people who use its websites.  
The Source from which this Information was Collected
This  information is provided by web users to Awardco.  
Purpose of Processing
Performing services, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing advertising or marketing services, providing analytics services, or providing similar services.

Undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by us, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by us.

Short-term, transient use, including, but not limited to, the contextual customization of ads shown as part of the same interaction.
Legal Basis for Processing
This  information is processed pursuant to Awardco’s legitimate business interests  or to enter into contractual relationships.  
Automated Processing or Profiling
Does this product/service/process use automated processing:
Yes
No
If yes, the general methods and logic used are: NA

Does the automated processing affect the rights of data subjects? NA
Information Sharing
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
This  information may be provided to cloud service providers, customer relationship management tools, email marketing platforms, IT infrastructure services, web  analytics tools, and Awardco customer service centers.  
This  information is provided to these third parties to implement, manage, and maintain Awardco’s website.
Sold
Shared
Awardco shares this information with serviceproviders for a business purpose.
Sensitive Personal Information
Category of Sensitive Personal Information  Collected
Retention Period
NA
NA
Whether Personal Information is Transferred Internationally
Not applicable.
Retention Period
Awardco retains this information pursuant to the timeframe allowed by applicable  law.   
End Users of the Service
Description
The service is an online platform that an employer uses to recognize and reward its  employees.
Categories of Information
Personal Identifiers
Internet Data.
Geolocation Data
Biometric information
Education information
Customer records information
Physical Characteristics
Professional or employment-related information
Commercial information
Category of Data Subjects
Employees from Awardco’s Customers.
The Source from which this Information was Collected
The organization's online recognition platform handles information provided by an employer regarding their employees. The organization also handles additional information uploaded by the individual employee.
Purpose of Processing
The information collected is used to allow the employee to redeem points that was awarded to them as an award or recognition.
Legal Basis for Processing
Contract
Automated Processing or Profiling
Does this product/service/process use automated processing:
Yes
No
If yes, the general methods and logic used are: NA

Does the automated processing affect the rights of data subjects? NA
Information Sharing
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
This  information may be provided to Cloud service providers and Rewards vendors
To provide a sftp location for  employers to upload employee data and for the purpose of delivering  anniversary and commemoration memorabilia.
Sold
Shared
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
Awardco shares this information with service providers for a business purpose.
Sensitive Personal Information
Category of Sensitive Personal Information  Collected
Retention Period
NA
NA
Whether Personal Information is Transferred Internationally
Not applicable.
Retention Period
Awardco retains this information pursuant to the timeframe allowed by applicable law or regulations.  
Employee/Recruit/Prospect/Candidate
Description
Information gathered from recruiting, hiring, and employee management.  
Categories of Information
Awardco has gathered the following categories of information from its websites for  its business purposes:
Personal  Identifiers such as name, government-issued identification numbers, email  address, physical address, and phone number.

Commercial  Information such as banking information.

Protected Class Information such as ethnicity and gender when you provide that  information to us or when Awardco is required by law to request that  information from you.

Internet  Data such as IP address, cookie, and beacon data.    

Professional  Employment Information such as work history.  

Education  Data such as level of education.  

Audio/Visual  Data such as data from call copy in customer service centers, recorded  trainings, and customer service calls.  
Category of Data Subjects
Awardco collects this information from recruits, new hires, and employees.
The  Source from which this Information was Collected
This information is collected from recruits and employees directly.
Purpose of Processing
Awardco gathers this information to enter into employment relationships. Federal and local law require Awardco to gather this information.  
Legal Basis for Processing
Awardco  gathers this information to enter into employment relationships. Federal and local law require Awardco to gather this information.  
Automated Processing or Profiling
Does this product/service/process use automated processing:
Yes
No
If yes, the general methods and logic used are: Automated processing is used to make sure applications are provided to Awardco’s HR department. Awardco does not use automated processing or profiling to make HR decisions such as whether to hire, promote, or take disciplinary action.

Does the automated processing affect the rights of data subjects? No.
Information Sharing
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
Cloud  infrastructure

Employment benefits providers

Payroll  management and processing entities

Office management software

IT/Security  services 
Awardco’s business purpose for providing this information is to support the employment relationship and/or recruitment process.
Sold
Shared
Awardco shares this information with service providers for a business purpose.  
Sensitive Personal Information
Category of Sensitive Personal Information  Collected
Retention Period
Social security, driver’s license, state identification card, or passport number.
Racial or ethnic origin, religious or philosophical beliefs, or union membership.
The contents of a consumer’s mail, email, and text messages unless the business is the intended recipient of the communication.
Awardco only collects sensitive personal  information, as defined in the applicable state privacy laws, with your  consent and does not use sensitive personal information for inferring  characteristics about you. 
This  information is retained throughout the term of the employment relationship  and then as required or allowed by law. Alternatively, Awardco deletes this information if an employment relationship does not form between a candidate  and Awardco.
Whether Personal Information is Transferred Internationally
Not applicable
Retention Period
This  information is retained throughout the term of the employment relationship  and then as required or allowed by law.