Privacy Policy and Notice

Last Updated: January 2023

This policy describes how Awardco, LLC (“Awardco”) collects, uses, and shares your information.  When you use our sites, products, or services or otherwise form a relationship with us, we may obtain data from you and the devices you use to interact with us.

This policy is designed to provide transparency into our privacy practices and principles in a format you can navigate, read, and understand.  

We commit to treat your personal information with care and respect and give you methods to contact us should you have any questions or concerns about the use of your information.

Finally, you may have received additional privacy documentation from us when you used a specific site, product, or service from us.  In that case, the documentation you received should be read in conjunction with this Notice.  

This policy explains:

The Scope of this Policy

This Policy describes the processing of information provided or collected on our sites and applications where this privacy policy is posted. In some instances, we may provide additional data privacy notices specific to certain products, practices, or regions. Those terms should be read in conjunction with this policy.

If you provide information to us on a third-party site or platform, the information you provide may be separately collected by the third-party site or platform. That third-party site or platform’s privacy practices will govern the use of your information. Choices you make on that third-party platform will not apply to our use of the information we have collected through our sites, products, or services.

Your Privacy Rights

If you are a resident of certain states or countries, you may have the right to know, access, correct, transfer, restrict the processing of, opt-out from processing, and delete your personal information. If you choose to exercise any of these options, we will not discriminate against you for making that decision.

You can exercise your privacy rights by contacting us at privacy@awardco.com. There may be situations where we cannot grant your request. In such a situation, we will explain our reasoning to you.

Information Collected from You

We generally collect and share the information listed below to secure, improve, and provide our services to our business customers as described below.

When a web user visits our website, the following are examples of information you provide to us are:

  • Identifiers such as name and email address
  • IP address, browser type, and operating system
  • Cookie data
  • The mobile device you use and its temporary or persistent unique device identifiers
  • Pages viewed within the website

How We Share Information

Awardco does not rent or sell your information to third parties. However, we may disclose your information to our subsidiaries and affiliates, along with our service providers and third-party processors to provide services to you. We may also share your information with service providers and third parties when necessary to comply with laws and regulations; respond to subpoenas and court orders; exercise our legal rights or defend against legal claims; investigate, prevent, or take action regarding illegal activities, suspected fraud, potential threats to our property or the physical safety of any person, or violations of our usage instructions and applicable terms and conditions; facilitate the financing or insuring of our business or a disposition of all or part of our business or assets, or as otherwise permitted or required by law. We may share anonymized or aggregated data at our discretion, in accordance with applicable laws.

If you post your information or content to our online forums or media sites, this information is public on the Internet. We are unable to prevent or control further use of this information and refer you to the third-party sites’ privacy policies and terms of use to learn more about their privacy practices.

Your Controls and Choices

You can control how and when you want to receive marketing emails from Awardco by clicking on the “unsubscribe” link located at the bottom of our email communications to you. This will not affect your receipt of administrative emails (for example, emails about your account, transactions, or policy changes) for your registered account.

Our Commitment to Protecting Information Belonging to Children

Our services are not intended for children under the age of 16. We do not knowingly collect information via our sites, products, and services from users under the age of 16. If you use our Services, you're present that you are at least the age of majority under the laws of the jurisdiction of your place of residence. If you believe your child has provided us with personal information, please alert us at privacy@awardco.com. If we learn that we have collected personal information from a minor, we will promptly take steps to delete such information and terminate the minor’s account.

Cookies and Other Technologies

Cookies are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our services are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device’s acceptance of cookies, but this may prevent you from taking advantage of some of our features. We recommend you keep cookies activated. We have broken up our cookies into categories to help you understand what they do.

  • Essential: These cookies are required to use our services. For example, they are necessary to access our website and login to your account.
  • Performance: These cookies track how you interact with our website. For example, these cookies let us know which pages on our website load slowly or are not optimized for mobile use. We use this information to make improvements to our user experience.
  • Functionality: These cookies track information about you to make using our website easier. For example, we may retain information such as your login status and viewing preferences.
  • Marketing and Analytics: These cookies help us create targeted advertising experiences on our websites.

You can manage your cookie preferences on our cookie banner that pops up when you first visit our website.

Our Global Data Transfer Practices

We store and process your personal information on our servers located within theUnited States but may transfer your personal information to other countries for the purposes describe in this Privacy Policy. By using our websites, products, or services, you agree to the global transfer, process, and storage of your personal information.

Contacting Supervisory Authorities

If you would like to lodge a complaint against us, you may contact your local privacy regulator. If you have trouble locating a privacy regulator, please contact our privacy office at privacy@awardco.com and they will help you contact the appropriate enforcement agency.

How to Contact Us

If you have any questions about how we process your information, you can contact us at:

2080 West 400 North Suite 200
Lindon, UT 84042
privacy@awardco.com

This policy was last updated on: October 2022

Relationship-Specific Details

Web User
Description
Website Operations
Categories of Information
Personal Identifiers

Internet Data

Geolocation Data
Category of Data Subjects
Web Users
The Source from which this Information was Collected
This information is gathered directly from web users
Purpose of Processing
This information is gathered for order processing, shipping, advertising, and marketing, data analysis, and fraud protection.
Legal Basis for Processing
Awardco has a legitimate business interest in operating its website.  
Automated Processing or Profiling
Does this product/service/process use automated processing:
Yes
No
If yes, the general methods and logic used are: NA

Does the automated processing affect the rights of data subjects? NA
Information Sharing
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
Information  is provided to:

Cloud service providers
IT infrastructure services
Web analytics tools 
This  information is provided to these third parties to implement, manage, and maintain Awardco’s website.
Sold
Shared
Sensitive Personal Information
Category of Sensitive Personal Information  Collected
Retention Period
NA
NA
Whether Personal Information is Transferred Internationally
USA
Retention Period
This information is retained throughout the term of your contractual relationship with Awardco if you purchase Awardco’s services.

Cookie data will be retained pursuant to the details in our cookie popup window.  
End Users of the Service
Description
The service is an online platform that an employer uses to recognize and reward its employees.
Categories of Information
Social and Contact Information

Personal Identifiers

Physical Characteristics

Tracking Data

Personal History Data
Category of Data Subjects
Employees  from Awardco’s Customers.
The Source from which this Information was Collected
The organization's online recognition platform handles information provided by an employer regarding their employees. The organization also handles additional information uploaded by the individual employee.
Purpose of Processing
The information collected is used to allow the employee to redeem points that was awarded to them as an award or recognition.
Legal Basis for Processing
Contract
Automated Processing or Profiling
Does this product/service/process use automated processing:
Yes
No
If yes, the general methods and logic used are: NA

Does the automated processing affect the rights of data subjects? NA
Information Sharing
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
Cloud service providers
The organization uses a third party to provide a sftp location for employers to upload employee data.
Sold
Shared
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
Reward vendors
The organization shares data  with select vendors for the purpose of delivering anniversary and commemoration memorabilia.
Sold
Shared
Sensitive Personal Information
Category of Sensitive Personal Information  Collected
Retention Period
NA
NA
Whether Personal Information is Transferred Internationally
USA
Retention Period
6 years
Employee/Recruit/Prospect/Candidate
Description
Personal  data gathered through the recruitment, employment, or contracting process.
Categories of Information
Personal identifiers such as name, title, and email address

Social information such as address and phone number

History such as work experience, prior employment, education, and information provided by your resume

Commercial information such as banking account information, bank routing numbers

Internet Data such as cookies if cookies are allowed on a device
Category of Data Subjects
Awardco gathers this data directly from employees, candidate, prospects, and recruits.  
Purpose of Processing
Awardco  processes this information to evaluate whether to form an employment  relationship with prospects.  
Legal Basis for Processing
Awardco gathers this information to enter, or for the performance of a contract.  
Automated Processing or Profiling
Does this product/service/process use automated processing:
Yes
No
If yes, the general methods and logic used are: Automated processing is used to make sure applications are provided to Awardco’s HR department. Awardco does not use automated processing or profiling to make HR decisions such as whether to hire, promote, or take disciplinary action.

Does the automated processing affect the rights of data subjects? No.
Information Sharing
Categories of Recipients
Description of Business Purpose
Is this Information Sold or Shared
Cloud  infrastructure

Employment benefits providers

Payroll  management and processing entities

Office management software

IT/Security  services 
Awardco’s business purpose for providing this information is to support the employment relationship and/or recruitment process.
Sold
Shared
Sensitive Personal Information
Category of Sensitive Personal Information  Collected
Retention Period
Sensitive Information such as your social security number, state ID number, racial or ethnic origin, and the contents of email generated on Awardco’s systems.  Keep in mind, Awardco generally collects  this information when required by local, state, or federal law. In the case  of email, all email generated on Awardco’s systems is monitored for security  purposes and is subject to Awardco’s terms for using its network.  
Awardco retains this information throughout the term of an employee’s relationship with Awardco and applicable laws and regulations no longer require Awardco to retain employment data. Alternatively, Awardco deletes this information if an employment relationship does not form between a candidate and Awardco.  
Whether Personal Information is Transferred Internationally
USA
Retention Period
Awardco retains this information throughout the term of an employee’s relationship with Awardco and applicable laws and regulations no longer require Awardco to retain employment data. Alternatively, Awardco deletes this information if an employment relationship does not form between a candidate and Awardco.